What Data Do We Use & For What Purpose?

INTER processes* your personal data for the following purposes:

To execute or take measures to conclude an agreement between INTER and the customer. The data we process for this purpose include:

• First and last name
• Address details
• Email address
• Phone number
• Bank details
• Chamber of Commerce/VAT number

To fulfill the employment contract. The data we process for this purpose include:

• Name, address, and city details
• Social Security Number (BSN)
• Copy of identification
• Phone number (business/personal)
• Email address (business/personal)
• Date and place of birth
• Bank details
• Collected information

Other:

If you contact us, we will store the name you provided and the email address you used. We also do this when you sign up for our newsletter, register for a trade show or event, or contact us via the contact form on our website.

You will only receive the newsletter if you have explicitly subscribed to it or if you are our customer. If you unsubscribe from the newsletter, your data will be removed from our database.

* Processing is a term from the law. It is a very broad concept. It covers everything you can do with personal data. From collecting to destroying. The General Data Protection Regulation (GDPR) mentions processing as: ‘the collection, recording, organization, storage, updating, modification, retrieval, consultation, use, transmission, dissemination, making available, merging, linking, shielding, erasure, and destruction of data.’

What Happens to Your Data When You Apply for a Job with Us?

The data from the application documents sent to us via sollicitatie@inter.nl will only be processed within the framework of the application process. To handle your application carefully, your documents will be automatically forwarded to our HRM department, which then forwards the data to the management of the relevant department. During the application process, each applicant has the opportunity to inquire about the status of their application, correct the submitted data, have it deleted, and request that the data be further processed only to a limited extent and shared only with certain employees. Please contact our HRM advisor via sollicitaties@inter.nl for this purpose.

Visitor Access & Camera Security

For government contracts, we are required to register visitors to our premises to quickly identify who has had access in case of a security breach. Therefore, we ask visitors to our premises to provide identification, and we note the name and document number of the ID.

Additionally, security cameras are installed in and around our premises. INTER ensures adequate shielding of the recording equipment. The placement of cameras is handled with care, respecting the privacy of employees and visitors. Visitors are informed of camera surveillance via signs or stickers at the entrance doors of the building.

Where Do We Store Your Data?

INTER uses various software products where your data is stored. With the help of this software, we can manage our services and maintain contact with our (potential) customers, suppliers, visitors, and applicants. In the agreement we have with the software providers, your privacy is well protected.

Besides making good privacy agreements, we also spend a lot of time securing our IT systems and personal data. We employ a Privacy Legislation Coordinator who ensures that we comply with relevant laws and regulations. We also have a Security Architect responsible for our information security policy. Should anything go wrong, we take immediate action. Any data breach is handled as effectively as possible and, if necessary, reported to you and the Dutch Data Protection Authority.

INTER takes the protection of your data seriously and takes appropriate measures to prevent misuse, loss, unauthorized access, unwanted disclosure, and unauthorized modification. If you believe that your data is not properly secured or if there are indications of misuse, please contact our Privacy Legislation Coordinator via: privacy@inter.nl

Who Do We Share Your Data With?

INTER does not sell your data to third parties and only provides it if necessary to execute our agreement with you or to comply with a legal obligation. We sign a data processing agreement with companies that process your data on our behalf to ensure the same level of security and confidentiality of your data. INTER remains responsible for these processes.

How Long Do We Retain Your Data?

If you requested a quote from us but did not become a customer, we will delete your data no later than one year after our last contact.

If you did become a customer, we will retain your personal data for seven years after the end of the fiscal year in which the agreement with you was fully executed. The seven-year period corresponds to the time we are required to keep our records for the tax authorities. After this period, we will delete your personal data.

Names and document numbers of visitor identification documents are kept for 12 months. Camera footage is retained for 28 days.

Applicant data is deleted as soon as the candidate is no longer relevant to the position unless explicit permission is given to retain the data for 12 months.

Documents in personnel files are not kept longer than necessary.

Services & Plug-ins

INTER uses several services and plug-ins to operate the website. The information below indicates which services INTER uses and what we might do with the acquired information.

Cookies

INTER uses cookies to optimize the functionality of certain pages of the website. Cookies are small text files placed on the visitor’s computer by a page of the website. The information stored in the cookie can be sent back to the website when you visit the site again.

Disabling and deleting cookies

Want to disable and delete cookies? You can do this via your browser settings. Use your browser’s help function to find out how.

Google Analytics

We use Google Analytics to understand how our visitors use our website to optimize its use. Therefore, cookies from Google are placed through this website. Google analyzes the obtained information for us. The information is anonymized as much as possible. Your IP address is explicitly not used. We cannot personally trace you. Google will only share the obtained information with third parties if legally required or to the extent third parties process the information on Google’s behalf. We have not given Google permission to use the obtained information for other Google services. Google is an American company. The collected information is stored on American servers. Google adheres to the Safe Harbor principles.

Social media buttons

We want to make it as easy as possible for you to share messages on this website. This can be done through several social media buttons. The various social media channels use code to place cookies via the site. These social media channels collect information that they can obtain through the cookies. Most social media channels adhere to the Safe Harbor principles.

What are your rights?

You can always ask us to view your personal data. If your personal data is incorrect or incomplete, we will adjust it at your request. Additionally, you have the right to ask to delete your personal data or restrict its use. You can also object to the collection and use of your data or file a complaint with the Data Protection Authority. We always respond to your requests or objections to (certain) processing(s). Exceptions to this rule are when INTER is legally obligated to keep your data unchanged or to retain it. To exercise your rights, you can contact our Privacy Legislation Coordinator via privacy@inter.nl.

Do you have any questions?

For general information about privacy, GDPR, and data security, refer to the website of the Data Protection Authority.

For specific questions or comments about your privacy at INTER, contact our Privacy Legislation Coordinator via privacy@inter.nl .

Final Provision

INTER reserves the right to amend this PRIVACY STATEMENT (last modification on 02-07-2024). Therefore, regularly check our website for the latest version of our privacy statement.